International training course on dissemination and exploitation of project results ”PROMOTE YOURSELF!”
9-11 December 2015
M Hotel, Ljubljana, Slovenia
28th of August 2015
The Slovenian, Hungarian, Croatian and Lithuanian National Agencies for the Erasmus+ Youth in Action programme in cooperation with SALTO South East Europe Resource Centre are looking for two trainers as well as two experts on communication strategies and dissemination and exploitation of results – for the preparation, implementation and evaluation of the international training course on dissemination and exploitation of project results ”PROMOTE YOURSELF!”
DESCRIPTION OF THE ACTIVITY
Background and identified needs
In the past couple of years we have witnessed a growing importance of measuring, documenting and presenting results of youth work. In line with this, the importance of the dissemination and exploitation of project results is highlighted also in the Erasmus+: Youth in Action programme, where it represents quite an important share of the project quality assessment. On the other hand, documenting and presenting the results of your work, be it on the local level or within international E+ YIA projects or other activities, is becoming more and more important in general – not only for the funders, but also for the target public and the local environment as such due to a versatile offer of different activities and programmes all around. It is therefore crucial for the organisations to start developing strategies for the promotion and justification of their work and efforts and the E+ YIA programme offers a suitable polygon in this area. Within the E+ YIA programme, it has been especially challenging to document and present the results of the short term activities, such as Youth Exchanges, where the often “invisible” preparation & follow-up process are crucial for the understanding of the actual results and effects of the project on the participating individuals. We therefore believe these activities offer a good basis for developing strategies and tools for effective dissemination and exploitation of results.
Design and contents of the training course
This long term TC aims at supporting the beneficiaries in better planning their DEOR strategies (strategies for the dissemination and exploitation of results). The general idea is to design a TC in two parts, which will result in a concrete support tool to be used by beneficiaries. The tool could be either a very practical, ready-to-use, hands-on handbook or an online tool or some other useful tool (to be discussed by email and then at the prep meeting). The tool is foreseen to be pre-developed during the preparatory phase, delivered/presented to the participants during the first TC, tested by the participants after the TC and then improved during the evaluation phase of the project, after which the tool would be finalised and offered to the wider public:
1st part: DEOR TC for participants (with external experts)
Testing: Individual DEOR work in participants’ local environments on concrete projects
2nd part: Evaluation meeting, sharing of practices & reshaping the DEOR tool ALSO! The entire project as such should be an example of best practice in terms of DEOR activities – promotion before the TC, documenting the process during the TC, dissemination of the results after the TC, etc. For this purpose, many different ways of promotion should be incorporated (good graphic design of the entire process and event, good PR, use of video clips, social media channels, graphic recording of different kinds, live streaming and/or other options). Aim of the project The aim of the entire project is to design, test and finalise an efficient DEOR support for beneficiaries. The aim of the 1st phase (preparation and implementation of the 1st TC) is therefore to design the DEOR support tool and accordingly deliver the TC in December. (This call refers to the 1st phase only – more information on time involvement and fees below).
Specific objectives are to be discussed at the preparatory meeting. Format, duration, number of participants, dates and venue The format of the project is a long-term training course, consisting of two residential activities. 1st activity will take place in 9 th – 11th of December 2015 (the arrival and departure days being 8th and 12th) in M hotel in Ljubljana and the 2nd activity is planned to be hosted in the Western Balkan region in late Spring 2016. Both parts are planned for 3 full days + arrival and departure days. They will accommodate about 30 participants and up to ten guests, media experts and team members (trainers, support staff and prep team members). Target group 30 representatives of Youth organisations participating in the E+ YIA programme from programme countries and Western Balkan region. (Inclusion of other possible target groups and stakeholders to be discussed.)
The working language will be English.
The programme of activities will be carried out by two trainers, supported by two experts on communication strategies and dissemination and exploitation of results – in consultation with the organisers.
Two trainers will be selected by the team of organisers. Accordingly, they should have: Excellent understanding of the Erasmus+: Youth in Action programme, its aims and measures; Sound knowledge and experience related to the topic of dissemination and exploitation of results, preferably in the context of the Erasmus+ Youth in Action programme and beyond; Overall trainer skills with regard to working with diverse groups of participants in the frame of non-formal education; Ability and experience in working in larger teams (up to 10 people); Excellent English language skills; Prior experience in working as a trainer/facilitator in the international events organised by National Agencies and/or SALTO Resource Centres is not obligatory, but will be considered an asset
Two experts will be selected by the team of organisers. 1. Expert on communication strategies and public relations to support the design and implementation of the activity – Accordingly, he or she should have:
Excellent knowledge of and experience in the development and implementation of communication strategies and management of public relations in the non-profit sector;
Understanding of the Erasmus+ Youth in Action Programme is an asset 2. Expert on dissemination and exploitation of results to design and implement the promotion of this project – Accordingly, he or she should have:
Excellent knowledge of and experience in the topic of dissemination and exploitation of results, preferably in the context of the Erasmus+ Youth in Action programme (or similar initiatives);
Understanding of the Erasmus+: Youth in Action programme, its aims and measures;
Skills relevant in the field of dissemination and exploitation of results (working with video, social and other media, design of promotional materials, website management etc.)
Both experts should also have:
Good public presentation skills;
Ability to work with diverse groups of participants;
Ability and experience in working in larger teams (up to 10 people);
Excellent English language skills;
Prior experience in working as experts in the international events organised by National agencies and/or SALTO Centres is not obligatory, but will be considered an asset
Trainers are expected to: – facilitate the preparatory meeting in order to achieve the aim set for the 1 st phase of the project – lead the design of the programme of the TC together with the team as well as the support tool – suggest methods to be used in the TC to achieve the desired results – implement the TC – write a basic report of the TC – participate in the (online) evaluation of the TC Expert on communication strategies and public relations is expected to: – participate actively in the preparatory meeting – help design the topics and programme of the TC as well as the support tool – give some expert inputs in the TC (in the form of either workshop or presentations or…) – participate in the (online) evaluation of the TC Expert on dissemination and exploitation of results is expected to: – participate actively in the preparatory meeting – design and implement the overall strategy for dissemination and exploitation of results of the TC (innovative communication & documentation of the whole process before, during and after the TC) – give some expert inputs in the TC (in the form of either workshop or presentations or…) – participate in the design of the support tool – participate in the (online) evaluation of the TC PREPARATORY MEETING
A two day preparatory meeting is foreseen for 21-22 September 2015 in Ljubljana.
TIME INVOLVEMENT AND TRAINER FEES
The selected trainers & experts are expected to participate in the preparatory meeting of two working days and in the activity of three working days.
The trainers are also expected to submit a basic final report of the TC (the structure of the report will be specified at the preparation meeting).
The experts are expected to contribute to the basic report and to design and produce a shorter report with key results (be it written or video or …) for dissemination after the activity. (The design/type of report is to be discussed at the preparatory meeting).
Each trainer & expert will receive a fee of €280 per day (2 days of preparatory meeting, 3 days of activity and 1 day for the report), which adds up to €1680 per trainer / expert in total. (The amount represents gross amount, unless VAT is charged on top of it.)
Travel costs will be reimbursed separately. Accommodation and food during the preparatory meeting and during the activity will as well be covered by the organisers.
All candidates must apply by filling in the online application form under http://onlineform.salto-youth.net/1368 (for trainers) or http://onlineform.saltoyouth.net/1369 (for experts) latest by 28th of August 2015. (Filling in the application requires registration in MySALTO, which is quick and free). Candidates will be informed about the selection by 2 nd of September 2015.
CONTACT ADDRESS Institute MOVIT – Slovenian National Agency of the Erasmus+ Youth in Action Programme, Dunajska 5, SI – 1000 Ljubljana, Slovenia, tel.: +386 1 430 47 47, e-mail: firstname.lastname@example.org, web: www.mva.si .